Welcome to AskRSPO

Find the most commonly asked questions about RSPO.

Can't find what you're looking for?

Please get in touch with us below and we'll get back to you soon.

SEND A QUESTION

Smallholder Membership

RSPO members represent 7 stakeholder groups within the supply chain, completing the demand and supply loop and everything in between. The Independent Smallholders Group is defined as Ordinary Oil Palm Grower Members who are directly involved in palm oil.

Membership Registration Flow

Members of the RSPO represent all stages in the supply chain and the world's largest palm oil producing regions. As members, they have a say in the RSPO's decision-making, shaping efforts to make sustainable palm oil the norm.



Are you an inpdendent Smallholder Group? Find out here
Not an Independent Smallholder and not sure which Membership Category is right for you? Take our online survey to find the category that fits you best
Check if you're considered a Scheme Smallholder. You are most likely part of a group that is already a RSPO members. Learn more how to become RSPO Certified for scheme smallholder
Visually show continuing to Step 2
Create an account on MyRSPO. After signing up, you will receive an email to create your password so you can log into MyRSPO. View step-by-step instruction on how to set up an account here.
Log into MyRSPO and apply for membership with Smallholder Group Manager Category. View step-by-step instruction on how to apply for membership here. List of documents required is in Membership Application and can be seen here. With the further details here.
RSPO Membership Team will send invoice for first year’s membership via email and request any additional documentation, if needed Annual Membership Fee for SH Group Manager:
Land Size (Ha) Fees (Euro)
Above 500Ha 2000
> 1999 Ha 2000
1000 Ha - 1999 Ha 1000
< 1000 Ha 250
After documents have been reviewed and meet RSPO membership criteria, application is posted on RSPO website for mandatory two weeks for public comments
Independent Smallholder Group pay invoice for first year of membership (invoice will be delivered via email)
Independent Smallholder Group completes additional documentation received via email from RSPO Membership Team, if applicable
RSPO Membership Team reviews application and public consultation feedback
RSPO Membership Team approves or rejects application
RSPO Membership Team sends confirmation letter to Independent Smallholder Group via email
Independent Smallholder profile published on RSPO website

 

What if my ISH Group decides to extend new members/ plans in the upcoming RSPO audit?

 

Please submit the update of the new ISH members/ plot by filling the RSPO disclosure form template. After completing the form, please send it along with a shapefile for each plot to membership@rspo.org, rspocompensation@rspo.org, maps@rspo.org. It also applies if any group members resign. Kindly be aware that RSPO will produce the LUCA report based on the accuracy data submitted. During the analysis period, independent smallholders may be contacted for more information. This process is ideally to be completed prior to being audited by the CB.

 
 
Annex Section Description
Annex 1 Definition of Independent Smallholders

A smallholder can pursue certification through the RSPO ISH Standard if:

  • They are NOT a Scheme Smallholder (see RISS 2019).
  • The total size of their oil palm production area is:
    Smallholders must form a group and assign a manager. For the purpose of admission to RSPO membership, where the manager is:
    • smaller than or equal to 50 hectares (ha) if no threshold is defined in a National Interpretation; OR
    • smaller than or equal to the maximum size defined in a a National Interpretation (e.g., for Indonesia this implies threshold size is 25 ha or below and for Ecuador 75 ha or below).
      • They have the enforceable decision-making power on the operation of the land and production practices.
      • They have the freedom to choose how they utilise the land, type of crops to plant, and how to manage them (how they organise, manage, and financce the land)
      • They meet any further criteria relative to the applicability of this standard as provided in the National Interpretation of their country.
      • An individual – the smallholder group must register itself as a legal entity before applying for membership.
      • An entity – the Group Manager as an entity shall apply for membership.
Annex 2 Document Required for Smallholders
  • Proof of business registration (e.g. certificate of incorporation, certificate of good standing, articles of incorporation or other similar documents).
  • 2. Reporting template for disclosure of areas cleared without prior HCV Assessment since November 2005 (Smallholders). The disclosure form for Independent Smallholders can be downloaded here. Should you have smallholders with land clearance after November 2005 without prior HCV assessment, the LUCA process is compulsory for the smallholders. The process will be conducted by the RSPO and each farmer shall provide:
    • Polygon shapefiles
    • HCV Assessment Report Dated
  • 3. Clear evidence that members of the Smallholders Group have agreed to appoint the applicant to act as their Group Manager, such as official minutes of the meeting (preferred). If the official minutes of the meeting are unavailable, an official letter with the group letterhead is required. The letter states group members agreed to appoint the individual as group manager with an annex of signatures from the members that corresponds to the number of farmers (list of farmers and disclosure).
  • 4. A statement by the Group Manager to declare that they will represent the Smallholders Group with integrity and commit to the RSPO standards.
  • A list of all members in the Smallholders Group with their individual land details (size of land and land registration number). This list must be signed by the appointed Group Manager.
  • 6. Two names (either company or an individual) as reference for due diligence purposes. The template can be downloaded here